8020 Graduate Enrollment

Graduate degree and certificate students in the School of Public Health are responsible for knowledge of all regulations and procedures of the program and the university. Enrollment in a program constitutes a students’ acknowledgment that they are obligated to comply with all academic and administrative regulations and degree requirements. Students are encouraged to read carefully regulations related to the public health program.

Summary of Georgia State University Policy on Responsible Conduct Research Training:

Georgia State University (GSU) is committed to promoting research ethics within the University community and modeling integrity across all disciplines and areas of empirical research. As research has become more complex, collaborative, and costly, issues of research ethics similarly have become complex, extensive and important. The federally mandated training of all levels of research students at GSU in the Responsible Conduct of Research (RCR) must prepare them to face these issues in their professional lives. The Scholarship and Research Integrity (SARI) program at GSU, developed in response to the America Competes Act requirements, is designed to offer students enrolled in undergraduate research, research graduate degree programs, and post-doctoral research programs comprehensive training in the RCR in a manner that is tailored to address the issues faced by students in their respective programs. As part of the commitment and policy, graduate research students and post-doctoral research fellows will be required to complete an online RCR training program provided by the Collaborative Institutional Training Initiative (CITI) and will also be required to engage in at least 5 hours of additional discussion-based RCR education.

http://ursa.research.gsu.edu/ursa/responsible-conduct-in-research/

The GSU SPH has devised a RCR education program plan to be in compliance with GSU’s RCR policy and to ensure SPH students graduating from our MPH and Ph.D. programs complete the required CITI RCR training program and receive the additional 5 hours of RCR education. In the MPH program, all students enrolled in PH 7019 Public Health Research Methods (an MPH required course) will be required to complete the CITI RCR training and will receive 5 additional hours as part of in-class discussions during the PH 7019 course. In the Ph.D. program, all students enrolled in PH 9140 Advanced Research Methods (a Ph.D. required course) will be required to complete the CITI RCR training and will receive 5 additional hours as part of in-class discussions during the PH 9140 course. Doctoral level students enrolled in PH 9150 Public Health Ethics will also receive additional 1-5 hours of in-class discussion.

8020.10 Time Limit for Completion of Degree/Graduate Certificates

Before deciding to enroll in a graduate program of this school, students must examine seriously and realistically their abilities to adjust their personal and professional schedules to accommodate the challenge of graduate study. The maximum time limits set by the faculty for completing a graduate degree program are: six years from the first semester of admission for the master’s programs; three years from the first semester of admission for the certificate programs and nine years from the first semester of admission for the doctoral programs. Students or applicants with questions about the commitment needed to complete the graduate programs should schedule an appointment with the school’s Office of Academic Assistance and Career Services.

8020.20 Catalog Editions

Normally, students will be permitted to graduate under the provisions of the graduate catalog in effect at the time of first enrollment. Students may choose to graduate under the provisions of a subsequent graduate catalog; that is, they may choose to change their “catalog edition.” Students who choose to do this must meet all provisions of the subsequent graduate catalog.

Students are required to change to the current catalog edition when they change programs/statuses or after certain absences from the program, as explained below in section 8020.30.

8020.30 Continuous Enrollment Requirement and Requests to Reenter

Students in all graduate degree and graduate certificate programs must maintain an enrollment totaling six (6) hours or more of degree applicable courses over any consecutive three (3) semester period (including summers) until degree completion. In other words, the total enrollment of the current term plus the two terms preceding it must add to six (6) hours or more at all times. The status of all students will be checked by the midpoint of each term for compliance with the Continuous Enrollment Requirement. Any student whose enrollment is out of compliance will receive a continuous enrollment registration hold preventing all current and future registration. Those students will be notified by an e-mail message sent to their official Georgia State University e-mail account.  To resume their programs of study, students with continuous enrollment registration holds must apply for reentry admission by the published deadline (see section 8010.70), must be granted reentry admission, and must enroll at a credit hour level sufficient to satisfy the continuous enrollment requirement. For more information on the reentry process, see section 8010.70 or contact the Office of Academic Assistance and Career Services (OAA).

Students who do not attend the semester for which reentry was originally required must complete a new reentry form for subsequent semesters.

All students who wish to reenter one of the graduate level programs or non-degree status after an absence of one year must meet the degree requirements and academic regulations of the graduate catalog current upon return, along with other reentry provisions that may be in effect.

All students who are approved for reentry will be eligible to retain all Georgia State course credit (and already approved transfer credit, if any) earned previously if their program can be completed within the time limit that was applicable to their program before the absence. The cumulative graduate GPA calculations will include all attempts in all courses at Georgia State University. Time limits would apply.

Students who plan not to register for a particular semester but who intend to continue the program at some later semester should discuss such plans with the SPH Graduate Advisor in order to facilitate reentry at a subsequent time. Failure to comply with this request may complicate reentry in the semester preferred. An absence from the program, whether planned or unplanned, does not exempt students from the requirement to complete the program within the appropriate time limit.

8020.35 Enrollment in Approved Courses

Students must enroll for courses that are part of the approved curriculum for the program to which they have been accepted. Students who do otherwise are subject to loss of credit and/or loss of eligibility to continue to register.  Failure to register for degree applicable courses over the course of three consecutive semesters will result in unsatisfactory progress and the rules of Continuous Enrollment Requirement will apply.

8020.40 Course Load

The course load of a master’s student may vary with the circumstances of the individual student each semester. A graduate student may enroll in 1 to 12 credit hours. Enrolling in more than 12 credit hours is not recommended and students should seek advisement with the Office of Academic Assistance and Career Services prior to registration unless employed as a Graduate Assistant (GA) with the university. A full-time course of study for graduate students at Georgia State University is nine (9) credit hours in fall and spring semesters, and six (6) credit hours in summer semesters.

In determining each semester’s course load, a student must balance other time constraints (work, family, civic, and other responsibilities) with the need to make reasonable and timely progress toward completion of the program.

8020.50 Grade Point Average and Course Grade Requirements

For Master’s level students, an overall institutional grade point average (GPA) of 3.0 or better must be earned to receive the MPH degree.  All core courses in the MPH degree must be completed with a grade of B or better, and any student earning a grade of B- or below must repeat the core course. No more than six semester hours of grades less than B will be accepted for the degree in all other MPH program of study courses. No grade below a C will be accepted toward the degree. The records of students who fall below the 3.00 GPA requirement for all course attempts will be reviewed for continuation in the MPH program, and students may receive a scholastic warning or be scholastically dismissed from the MPH program.

For Graduate Certificate in Public Health (GCPH) students, an overall institutional grade point average (GPA) of 3.0 or better must be earned to receive the Graduate Certificate. The three core courses in the GCPH must be completed with a grade of B or better any student earning a grade of B- or below must repeat the core course. No grade below a C will be accepted in the two Graduate Certificate program elective courses. The records of students who fall below the 3.00 GPA requirement for all course attempts will be reviewed for continuation in the GCPH program, and students may receive a scholastic warning or be scholastically dismissed from the GCPH program.

Transient students must maintain an overall institutional grade point average (GPA) of 3.0 or better in order to continue enrolling as a transient student. Transient students who do not maintain a 3.0 GPA or better may receive a scholastic warning or be scholastically dismissed.

Any doctoral student completing the prerequisite MPH core courses must earn a grade of B or better in those MPH core courses; any doctoral student earning a grade of B- or below must repeat the prerequisite MPH core course. Doctoral students should refer to section 8060.40 Grade Point Average and Course Grade Requirements for Doctoral Students for more information regarding doctoral program grade point average requirements.

8020.60 Final Course Grades

The following course grades will be given as final grade options in courses taught by public health faculty members. Any deviations will be at the discretion of the individual faculty member and specifically stated in his or her syllabus.

  • A 90-100
  • B 80-89
  • C 70-79
  • D 60-69
  • F below 60

8020.70 Transfer of Credit

Transfer Credits from another institution: A student may apply a maximum of nine (9) semester hours of approved course credit transferred from other graduate programs or institution(s) toward fulfilling MPH degree requirements. In order to transfer, the course grade must be a grade of B or better.  Transfer credits are processed by the School and must be approved by petition. Students requesting to petition for transfer of credits must work with the Graduate Advisor in the Office of Academic Assistance.  Approval is at the discretion of the Division Director of the student’s home division and concentration.  All credits, including transfer credits, presented for the MPH degree must have been earned within six calendar years of the date of degree conferral.

Credits earned at GSU in either transient, non-degree, or other-GSU-degree status: A student may apply a maximum of nine (9) semester hours of applicable GSU course credit earned prior to MPH program admission (while taking public health courses as either transient, non-degree, or other-GSU-degree status) toward fulfilling MPH degree requirements. Courses that satisfy the MPH core courses must be completed with a grade of B or better, and courses that satisfy a concentration required or elective course must be completed with a grade of C or better.  Credits are processed by the School—petition is not required, but students should confirm their previously completed courses are applicable. Students may work with the Graduate Advisor in the Office of Academic Assistance to confirm applicability.  Approval of applicable courses is at the discretion of the Division Director of the student’s home division and concentration—it is not guaranteed.  All GSU credits presented for the MPH degree must have been earned within six calendar years of the date of degree conferral.

Credits earned at GSU in GCPH enrollment status: A Graduate Certificate in Public Health (GCPH) student may apply a maximum of sixteen (16) semester hours of applicable GSU course credit earned while completing the GCPH and prior to MPH program admission toward fulfilling MPH degree requirements. Courses that satisfy the MPH core courses must be completed with a grade of B or better, and courses that satisfy a concentration required or elective course must be completed with a grade of C or better.  Credits are processed by the School—petition is not required, but students should confirm their previously completed courses are applicable. Students may work with the Graduate Advisor in the Office of Academic Assistance to confirm applicability.  Approval of applicable courses is at the discretion of the Division Director of the student’s home division and concentration—it is not guaranteed.  All GSU credits presented for the MPH degree must have been earned within six calendar years of the date of degree conferral.

Credits earned from another institution while currently enrolled: Students who have been accepted into a School of Public Health program and who wish to take courses at another institution for credit must first obtain written approval via the graduate petition process.  The first step in this approval process is to meet with the SPH Graduate Advisor in the Office of Academic Assistance and Career Services.  All credits, including transfer credits, presented for the Master’s degree must have been earned within six calendar years of the date of degree conferral, all credits presented for the graduate certificate must have been earned within three calendar years of graduate certificate completion, and all credits presented for the Ph.D. must have been earned within nine calendar years of the date of degree conferral.Courses transferred-in for the doctoral degree may not be used in fulfilling the Doctoral Public Health Core Courses requirements or the doctoral residency requirement.

JD/MPH Dual Degree Credits earned at GSU just prior to joint degree (JD/MPH) status: A student may only apply applicable GSU JD course credit earned toward fulfilling MPH degree requirements if the JD/MPH dual degree student is admitted into and enrolled in both degree programs prior to completion of 30 credit hours of MPH coursework and 60 hours of JD coursework. JD credits are processed by the School—petition is not required, but students should confirm their previously completed courses are applicable. Students may work with the Graduate Advisor in the Office of Academic Assistance to confirm applicability.  Approval of applicable courses is at the discretion of the Division Director of the student’s home division and concentration—it is not guaranteed.  All GSU credits presented for the MPH degree must have been earned within six calendar years of the date of degree conferral.

8020.75 Out-of-Residence Credit and Graduation

Students who wish to take graduate courses at another institution to complete the coursework for their Georgia State University degree should provide the information listed above (except the transcript) to the Office of Academic Assistance and Career Services before enrolling at the other institution. Advance approval will ensure that the transfer credit can be granted if a grade of “B” or higher is earned in the course(s) and the coursework is completed within the time limit allowed for the student’s degree program. Such students should plan to graduate at least one semester after the Out-of-Residence quarter/semester in which the last course to be transferred has been taken. This will allow adequate time for the necessary transcript to be received and for the transfer credit to be processed. Please refer to the graduation office website for complete instructions and information concerning applying for graduation and the graduation fee: registrar.gsu.edu/graduation/. A letter certifying completion of degree requirements and stating the date the degree will be conferred can be furnished to the student by the OAA.

8020.80 Application for Graduation

All candidates for the MPH and Ph.D. degrees must file a formal application for graduation with the University’s Graduation Office at least two semesters in advance of the expected semester of graduation. Deadlines are published on the Georgia State website: http://registrar.gsu.edu/graduation/. The Graduation Office will inform the School when the application is filed by the student. The School of Public Health will then conduct an audit and inform the student of any remaining requirements—these items will include any graduation clearance requirements. A degree will be awarded only to a student who meets the university academic, residence, and graduation clearance requirements as well as the standards of performance and academic requirements for the MPH or Ph.D. degree.

All candidates for the GCPH must file a formal application for completion: http://publichealth.gsu.edu/students/program/ with the Office of Academic Assistance and Career Services (OAA) in the School of Public Health during the semester in which the student plans to complete the GCPH. OAA will conduct an audit to confirm completion of the requirements and inform the student of any remaining requirements—these items will include any graduation clearance requirements. A graduate certificate will be awarded only to a student who meets the university academic, residence, and/or graduation clearance requirements as well as the standards of performance and academic requirements for the GCPH.

8020.90 Scholastic Warning and Suspension for MPH, GCPH, and Transient Students

Each student admitted into the MPH or GCPH program in the School of Public Health must maintain a minimum cumulative grade point average of 3.00. A student whose cumulative institutional grade point average falls below 3.00 at the end of a semester will be placed on Scholastic Warning. The student will be notified of this standing by the School of Public Health. If a 3.00 cumulative grade point average is not achieved by the end of the next twelve semester hours or two semesters, whichever is longer, of completed course work approved by the SPH faculty, the student will be suspended from the graduate program. Transient students must maintain a 3.00 cumulative grade point average in order to continue in that status. Transient students who do not maintain a 3.00 cumulative grade point average may be subject to scholastic exclusion.

A student may apply for reinstatement after one semester as a suspended student. Application for reinstatement must be made no later than six weeks prior to the first day of classes for the semester in which reinstatement is sought.